Build a useful travel brief
Record the engagement address, required arrival time, preferred airports, cabin and practical preferences. Distinguish a fixed requirement from a preference so the team knows which alternatives are worth presenting.
An extension of your teamExecutive travel liaison.
Executive travel liaison.
An extension of your team.
Give leadership travel a clear owner. Our liaison service works around executive schedules, preferences and changing requirements, helping assistants and stakeholders keep the journey connected.
Let’s plan your journey
Thoughtfully managed
Travel support that understands the person behind the diary.
An executive assistant often holds the context that a booking request alone cannot explain: the importance of an appointment, a traveller’s habits and the parts of the schedule still being negotiated. Good travel support makes that context easier to translate into an itinerary.
Executive travel liaison is designed for assistants, office managers and travel coordinators supporting leadership journeys. The aim is to make the next action clear, whether that means refining a brief, approving an option or responding to a change.
What we consider
A clear working relationship behind the diary.
Reduce repeated clarification
Agree who receives the quote, who approves it and what the traveller needs to see. Capture essential inclusions and fare conditions with the selected option, rather than relying on a separate conversation to explain them.
Coordinate changes with context
A diary amendment may affect transfers, accommodation and the return flight together. Share the changed commitment and the decision deadline so the options can be assessed as a connected journey.
From request to return
A clearer way to bring it together.
- 01
Agree the relationship
Identify the assistant, traveller and approval contacts, along with the preferred communication route.
- 02
Capture preferences
Discuss recurring routes, timings and requirements; confirm what may be shared and how sensitive details should be supplied.
- 03
Coordinate each request
Present practical options, clarify conditions and keep the chosen flight, stay and onward transport aligned.
- 04
Learn from the journey
Use feedback to improve the next brief. A preference that repeatedly changes the decision should become part of the planning conversation.
A familiar team behind youTell us what
Tell us what
a better journey
looks like.
We’ll discuss your requirements and the arrangements that make sense for your travellers, your schedule and your organisation.
Start a conversationOr call +44 730 850 1112Before you book
A few questions, answered.
Useful answers before we discuss your journey. Your travel team will confirm the arrangements and conditions relevant to your request.
Can the assistant remain the main point of contact?
Yes. Agree the communication and approval arrangement at the outset, including which updates should also go directly to the traveller.
What should a first-time executive travel brief include?
Provide the destination, engagement address, dates, required arrival time, preferred cabin and any fixed constraints. Add traveller preferences and identify the person authorised to approve costs.
Can preferences be reused for future trips?
Discuss the information that should be retained, the appropriate permissions and how changes should be communicated. The traveller should be able to correct a preference that is no longer useful.
How does technology fit into the assistant’s workflow?
Quotation links, approval details and itinerary information can help everyone refer to the same arrangement. The Traveller Experience page illustrates these stages; the team can explain the process for your account.
A complete travel capabilityThere’s more we
There’s more we
can bring together.
Corporate travel
Bring your people, policies and travel plans together. We help organisations build a more considered programme, with practical choices, cost control and one team coordinating the journey.
Business travel management
Flights, accommodation and ground transport, coordinated around your team. Our personalised approach helps businesses of all sizes make better use of their travel spend without losing sight of comfort or convenience.
Elite travel & concierge
Thoughtful travel arrangements for people who value their time. From premium travel to the personal touches around it, our team coordinates each journey around your preferences.